Policy Forum


Terms of Reference

1.0. Introduction to Policy Forum

Policy Forum is incorporated as a Non-Governmental Organizations with registration No. NGO/R2/00015.The Policy Forum (PF) is a network of more than 76 Tanzanian civil society organizations drawn together by their specific interest in enhanced public money accountability at both the central and local levels by improving civil society capabilities and opportunities to participate in policy processes. This desired organizational impact underpins PF’s vision and mission of improved quality of life for the Tanzanian people by monitoring and influencing the implementation of policies relating to accountable use of public resources.

2.0. Background on the Breakfast Debates

The Policy Forum ‘People and Policies 7.30 Debates’ began in 2003 as a collaborative effort with HakiElimu and The Business Times. It was intended for the sessions to be brief for the convenience of interested participants with busy schedules to attend and debate issues, brainstorm on new ideas, discuss different perspectives on problems and exchange views with likeminded colleagues from different organizations. To-date, the aim of these debates remains to deepen and broaden public discussion and participation in key contemporary development issues. Held on the last Friday of the month from January to November, these debates are reported in the English and Swahili press and, when possible, videotaped and edited for TV presentation.

More specifically, the debates are organized with the view of allowing PF members and other stakeholders to use the platform to showcase their work and provide recommendations to improve policies and other systemic issues in governance; providing opportunities for the public to share their experiences and knowledge on a particular topic of the day; and sharing current policy trends and allowing for a dialogue with a purpose of providing recommendations to enhance governance.

2.3. Breakfast Debate Modality

  • BD application procedures – Policy Forum members, partners or stakeholders contacts Policy Forum secretariat requesting for a breakfast debate slot for a given month. Since 2017, policy forum designed a request form which is used by applicants who are wishing to book for the slot. The applicant fills the form and submits to Policy Forum for further arrangements. Conversely, when there is no applicant, PF contacts its members, partners or stakeholders with suggestions on topics to be presented in a future Breakfast Debate.
  • Topic presentation modality – The successful applicant then works with PF to plan the debate including helping the proposed speakers with their presentations. The debate follows this structure:
    • Two presentations of 10 mins each (preferably with somewhat different opinions/stance to create for good discussion) and;
    • A discussant’s 10 min presentation
    • Group and Plenary discussion (30 mins)

2.4. Nature of Participants

The Breakfast Debates involve stakeholders from both government and non-government, development partners, civil society, media and any public participant.


Policy Forum would like to engage an Independent Company to conduct a qualitative study on our Breakfast debate to document lessons and impact of the debate to the audiences targeted.

3.1. Objectives of the Study

The purpose of the breakfast debate evaluation is to assess the impact of the monthly sessions and learn from those who apply for the slot and their presenters on how the platform helps to communicate various policy issues to key decision makers and wider communities.

3.2. Specific Objectives

  1. Relevance – Assess the relevance of the breakfast debate as a platform to engage on policy issues and the public given the current civic space.
  2. Effectiveness – Assess the strategies used to garner speakers and determine topics for the breakfast debates.
  3. Impact - Identify and analyze the significant changes that breakfast debate has brought to civil society in Tanzania and target audiences at large.
  4. Lessons – capture lessons to inform future programming.

3.3. Scope or work

The evaluation will cover 11 successful applicants and/or their presenters they suggested for the debates in 2019 to determine how their organizations benefited from the monthly slots. Some government officials who participated in the debates will be consulted in this study.

3.4. Methodology of the Study

The study will employ interviews in order to allow all the 11 organisations to participate in the process. The consultant is expected to come up with the specific details of the methodology for conducting the evaluation based on the evaluation objectives.

3.5. Output of the Study

  • Inception report (The inception report should show the evaluation design including methodology and sampling, the proposed study tools and work plan).
  • A draft report of the findings
  • Final Report of the findings
  • Presentation of the findings

3.6. Duration of the Evaluation

The evaluation is for two weeks period starting on 10th December 2019.

3.7. Mode of payment

The consultancy fee will be paid in three instalments: 30% upon signing the contract, 40% when the inception report is approved and 30% when the final report is approved.

Expiration Date: 
Thursday, December 5, 2019

Mode of Application

The application should not exceed 5 pages and will reflect the following:

  • Understanding of the mandate
  • Methodology description
  • Timeframe
  • Description of the consultancy team (CVs as separate documents)
  • Budget offer

Interested candidates should send in their application not later than 5th December 2019 to the email address:

PDF icon BD Evaluation TORs.pdf243.83 KB

Social Media

We are on Facebook!

drupal hit counter